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Missed Appointment & Deposit Calculator

Estimate what unfilled late cancellations and no-shows leave uncovered after the deposits you keep.

See monthly uncovered cost

See what deposits cover

Compare one deposit scenario

Model Your Deposit Coverage

Missed-Appointment Assumptions

Use a reasonable average for the unfilled appointments you want to model.

Typical booked service amount

Enter the average price of the services represented by these missed appointments. If prices vary, use a reasonable average.

Enter an amount greater than $0.

Per-service costs you avoid

Product, supplies, or other service-level costs you do not spend when the appointment does not happen. Leave blank if unknown.

Enter $0 or more, but less than the booked service amount.

Late cancellations & no-shows per month

Count only cancellations and no-shows you could not fill with another paying client. A monthly average such as 2.5 is okay.

Enter a monthly average from 0 to 10,000.

Amount at risk per missed appointment

$0.00

Booked service amount minus the service costs you avoid.

Only include late cancellations and no-shows whose time stayed unfilled. If another paying client took the slot, leave that appointment out of this calculation.

Deposit You Currently Keep

Use the amount you actually keep after a qualifying unfilled missed appointment. Enter 0 if you do not currently take a deposit.

How your deposit works

Deposit amount

Enter the amount you keep for each modeled missed appointment.

Enter $0 or more, up to the booked service amount.

Deposit kept per missed appointment

$0.00

This assumes you keep this deposit for every missed appointment entered above.

Deposits applied to completed appointments are not extra revenue and are not included here. This calculator also does not include separate cancellation fees charged later.

Optional Deposit Comparison

See how one different deposit would change the modeled coverage while every other assumption stays the same.

Compare one alternative deposit This changes only the deposit assumption. It does not predict changes in client booking or cancellation behavior.

YOUR RESULTS

Deposit Coverage Snapshot

Enter your assumptions and choose Update Results.

Estimated Monthly Amount Still Uncovered

$0.00

The part of the modeled amount at risk from unfilled missed appointments that remains after deposits you keep. This is not total business profit or a prediction of future losses.

How Much Deposits Cover

0.0%

$0.00 covered per month

Estimated Uncovered Amount per Year

$0.00

Monthly estimate × 12; actual months may vary.

Monthly Coverage

Covered by deposits versus the amount still uncovered.

Covered by deposits$0.00

Still uncovered$0.00

Calculation Details

How the current deposit scenario is modeled.

Amount at risk per missed appointment	$0.00
Unfilled missed appointments per month	0
Monthly amount at risk before deposits	$0.00
Deposit kept per missed appointment	$0.00
Deposits kept per month	$0.00
Covered by deposits	$0.00
Amount still uncovered per month	$0.00
Annual modeled amount at risk	$0.00
Deposits kept per year	$0.00
Amount still uncovered per year	$0.00

Planning estimate only. This model includes only the unfilled missed appointments you enter. It assumes you keep the entered deposit for each modeled missed appointment. It does not include refunds, chargebacks, card processing fees, taxes, separate cancellation fees, membership credits, differences in policy enforcement, or changes in how clients book. It does not recommend a deposit amount or cancellation policy.