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Beauty Recurring Client Capacity Planner

See how much of your bookable time is already claimed by recurring clients — and how much average capacity remains.

Model recurring client groups

Compare recurring demand with capacity

Test one additional client pattern

LONG-TERM CAPACITY

Plan Your Recurring Client Capacity

Estimate recurring demand across a year using the bookable capacity you actually make available.

Your Bookable Capacity

Start with the time you normally make available for client appointments.

Bookable Client Hours per Working Week

Hours you can actually book clients into after breaks, admin, and unavailable time.

Working Weeks per Year

Enter the number of weeks per year you normally take client appointments.

Recurring Client Groups

Group clients who usually return on a similar schedule and use a similar amount of capacity.

Use one consistent capacity. For each visit, enter the minutes that occupy the same capacity you are planning around. If you normally overlap services, count only the minutes that consume that capacity.

Up to 20 recurring client groups.

Optional: Test an Additional Client Pattern

See what one more recurring-client pattern would mean for your average capacity.

Test an additional client pattern Keep this off if you only want to review your current recurring demand.

YOUR CAPACITY PLAN

Recurring Capacity Overview

Enter your capacity and at least one recurring client group, then select Update Results.

— Used by Recurring Clients

Waiting for your inputs

See what share of your entered capacity recurring clients use and what remains for other bookings.

Recurring Client Time Needed

— average per working week

Average Time Remaining

— average per working week

Annual View

Long-term averages based on the recurring patterns you entered.

Annual Bookable Capacity—

Annual Recurring Demand—

Annual Capacity Left—

Estimated Recurring Visits / Year—

Average Visits / Month—

Average Recurring Hours / Month—

Monthly figures are annual averages divided by 12, not calendar-month scheduling forecasts.

Recurring Client Group Details

See how each group contributes to your annual capacity.

Recurring client group details
Group or Service	Clients	Weeks Between Visits	Time / Visit	Visits / Year	Hours / Year	Share of Capacity
No calculated groups yet.

Planning estimate only.

This tool compares the recurring demand you enter with the bookable capacity you enter. It does not tell you whether to open or close bookings, and it does not promise that leftover capacity is free on the days or times clients want.

Recurring frequency is annualized over 52 calendar weeks. Capacity uses the working weeks you enter.